INFOTRAN is seeking a Proposal Coordinator to join our New Jersey office and play a critical role in advancing the firm’s architectural marketing and business development initiatives. This position serves as a key contributor to proposal strategy, brand execution, and corporate communications, supporting both internal stakeholders and external pursuits across public- and private-sector clients.

The ideal candidate is a detail-driven marketing professional with strong design acumen, exceptional organizational skills, and hands-on experience producing high-quality proposals and marketing deliverables in a fast-paced A/E/C environment. A minimum of 3–5 years of professional experience using Adobe InDesign is required.

Key Responsibilities

Proposal Development & Coordination

• Monitor procurement portals and identify relevant RFPs, RFQs, RFIs, LOIs, and SOQs.
• Support the end-to-end development of proposal responses, including technical narratives, resumes, project sheets, graphics, and qualifications packages.
• Coordinate with prime consultants, subconsultants, and internal technical teams to collect, track, and integrate content.
• Edit and format proposal documents, compliance forms, and supporting materials to ensure accuracy, consistency, and brand alignment.

Forms, Databases & Qualifications Management

• Maintain and update marketing and qualifications databases.
• Prepare and populate agency-specific forms and certifications.
• Ensure timely updates to resumes, project descriptions, and firm credentials.

Marketing & Corporate Communications

• Develop, maintain, and enhance standard marketing collateral, including firm overviews, project profiles, resumes, and technical write-up libraries.
• Produce materials for internal and external communications, including newsletters, blogs, award submissions, advertisements, and announcements.
• Support branding initiatives across digital and print platforms.

Industry Events & Business Development Support

• Attend pre-proposal conferences as requested and support follow-up documentation.
• Coordinate registrations, materials, and displays for conferences, networking events, and business development activities.
• Provide logistical and marketing support to senior leadership at industry events.

Qualifications & Experience

• Associate degree in Business Administration, Marketing, Communications, or a related field required; Bachelor’s degree preferred.
• 3-5 years of experience supporting marketing proposals, preferably within an A/E/C or professional services firm.
• Exceptional written and verbal communication skills with a strong command of professional business English.
• Proven ability to manage multiple priorities simultaneously while meeting strict deadlines.
• Advanced proficiency in Adobe InDesign (required), Adobe Acrobat, Photoshop, and Publisher; strong working knowledge of MS Word, PowerPoint, Excel, and Outlook.
• Highly organized, proactive, and detail-oriented, with the ability to work independently or collaboratively in team-based environments.
• Willingness to work extended hours as needed to meet proposal deadlines.
• Ability and willingness to travel to project and event locations throughout New York and New Jersey.